Why an AI Assistant Delivers More Than a Copilot?

The most well-known example is Microsoft Copilot in the 365 environment, but the term is increasingly being used more broadly – as a label for any AI assistant sitting in the passenger seat: it doesn’t take over the driving, but it guides, suggests, and saves time.

The key question is: What kind of AI assistant does your company really need? One tied to a single ecosystem – or one that understands your language, local legislation, and integrates with your existing workflows?

You are not just choosing a tool, but a partnership that will affect the efficiency of your processes for years to come.

What does it even mean to have a copilot?

A copilot, or AI assistant, works alongside you. Its role is not to replace you, but to remove those steps in your workflow that waste your time. If you are writing a document, it can suggest paragraphs. If you receive a long email, it summarizes it into a few sentences. If you search through archives, it finds the right contract for you.

In practice, this means you’ll spend less time digging through folders and get to the information faster, even if you already know where it is.

That way, more time is left for important, strategic tasks that bring greater added value to your business, while the AI takes care of the routine work in the background. Just like a good passenger, who reads the map, checks the traffic, and tells you when to turn.

A local AI assistant in practice

In every company, there are areas where a copilot can make a big difference in efficiency. With documents, it can create a summary in seconds, compare versions, or extract key obligations from lengthy contracts. In communication, it can draft replies, structure reports, or prepare meeting minutes. In compliance, it can flag risks that a human might overlook, preventing potential penalties.

If your company receives many inquiries requiring standard offers, the AI assistant can pre-fill the document, which you then review and finalize. If you keep archives in SharePoint, other system or on a local server, it can retrieve a document on request, analyze it, and prepare a draft of a new contract or proposal.

This is an assistant that isn’t limited to just one type of task. It works across different areas of your company – wherever routine information slows down work, the AI assistant creates space for faster decisions.

Kalmia’s local language AI assistant – open, secure, tailored

Its uniqueness lies not only in acting as a copilot, but in doing so in a way that is adapted to your local environment.

Language: It understands and responds in your local language, knows the business context, and is familiar with local legislation.
Security: It can run on-premise, meaning your data stays inside the company. GDPR compliance and new European regulations are not optional add-ons, but the starting point.
Openness: It doesn’t lock you into a single ecosystem (like Microsoft Copilot within Microsoft 365) but integrates with your existing systems – from accounting and CRM software to document archives or even older solutions. This way, you are not dependent on a single provider, but gain an assistant that grows with your infrastructure.

Why Microsoft Copilot is often not enough?

The most prominent tool of the past year is undoubtedly Microsoft Copilot – an assistant that integrates into Word, Excel, and Teams. It offers convenient shortcuts and seriously speeds up work with documents. But most companies use a mix of systems: many are in the cloud, some on local servers, and some in older archives. That’s where Copilot quickly shows its limitations.

Kalmia’s AI assistant offers everything you expect from a copilot – suggestions, summaries, faster work – but extends this into a broader environment. It adds security, as your data never leaves the company. It adds your local language support, since it understands you in the language you actually use. And it adds flexibility, because it connects to your systems, no matter where they “live.”

A strategic decision, not just buying an AI tool

When implementing AI in a company, it’s not just about what the AI can do today, but also how it will grow alongside your company and team. Microsoft Copilot is convenient if you rely exclusively on the Microsoft ecosystem, while Kalmia’s AI assistant brings security, openness, and an understanding of the local business environment.

Interested in seeing how an AI assistant would work with your documents? Sign up for a free consultation, and we’ll show you the difference between a generic copilot and Kalmia’s AI assistant, which works for you across all phases and environments of your business.